What we do with what you send us.
The site collects nothing on its own. No cookies, no analytics, no tracking. Personal data arises in one place only: when you write to us. This page says what happens then — and where to find information about the website images.
Data controller
VAERN Systems is the data controller for the information you send us.
VAERN Systems
CVR 44839806
Helgavej 26, 5230 Odense M
info@vaernsystems.com
+45 53 68 24 01
What we receive, and why
The contact form and the demo form open your own mail app with the message ready. The site sends nothing itself, and no server stores anything along the way. We receive something only when you press send in your mail app.
We then receive what you wrote: name, email address, organisation and your message — and for demo requests also sector, site type and timeframe, if you fill them in.
The purpose is to answer your enquiry and arrange any demo or briefing. The legal basis is GDPR article 6(1)(f) — our legitimate interest in replying to someone who writes to us — and 6(1)(b) where the enquiry is a step prior to an agreement.
Writing to us is voluntary, and you decide how much you tell us. Name and email are needed for us to reply — leave them out, and we cannot get back to you. There is no other consequence of leaving fields empty.
How long, and who sees it
Your email sits in our mailbox and in Gmail. We keep enquiries as long as they are relevant to our dialogue or a working relationship — then retention follows that agreement and Danish bookkeeping law. You can ask us to delete your enquiry at any time.
We do not sell your information, do not share it with anyone for marketing and do not use it for marketing ourselves. To handle enquiries we use these services:
Simply.com A/S (Denmark, EU) hosts our website and our email. Your enquiry arrives in our mailbox there.
Google (Gmail): enquiries are read and stored in Gmail.
AI assistants: we use AI services to help sort enquiries and draft replies. A person reads your enquiry and decides on the reply.
Google and the AI services may process information outside the EU/EEA, including in the United States. Such transfers take place under the providers’ own terms, for example the EU–US Data Privacy Framework or the European Commission’s standard contractual clauses.
Your rights
You can at any time ask what we hold about you, have it corrected or deleted, have the processing restricted, object to it, or receive your information in a common format. Write to info@vaernsystems.com — we reply within one month.
We make no automated decisions about you and carry out no profiling. The AI assistants only help with sorting and drafting; your enquiry is read by a person.
If you are unhappy with how we handle your information, you can complain to the Danish Data Protection Agency (Datatilsynet), Carl Jacobsens Vej 35, 2500 Valby — datatilsynet.dk.
Cookies and technology
The site sets no cookies. There are no analytics, no tracking pixels and no embedded third-party code. Every image, video, font and script is served from our own domain — the site makes no outbound calls.
One thing is stored locally in your browser: your language choice, when you press EN/DA yourself. It lives in the browser's localStorage, never leaves your machine, and can be cleared with the rest of your browsing data. Because it delivers only a function you asked for yourself, it requires no consent under the Danish cookie order.
Our host at Simply.com keeps ordinary server logs with IP address and timestamp for operational and security reasons. That is a technical necessity, and we do not use it to follow visitors.
Website images
Information about AI illustrations, authentic screenshots and manufacturer product references is collected in the image FAQ. Images shown as content also carry an “AI illustration” label at the image.
Updates
If we change anything material, we update this page and the date below. This page was last changed on 3 October 2026.